Stay Compliant and Organized with Our Certifications and Skill Management System

What Is Certifications and Skill Management?

Certifications and skill management is the process of tracking and maintaining records of participant achievements, qualifications, credentials, and continuing education. Organizations that offer training, professional development, or regulatory compliance programs need reliable tools to monitor learner progress and ensure that certifications are up to date.

Our integrated skill management system helps educational institutions, nonprofits, and workforce development programs simplify the process of tracking skills, issuing certifications, and managing CEUs (Continuing Education Units). With automated workflows and customizable reports, your team can ensure every participant stays on track—without the manual paperwork.

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Certification tracking and skill assessment features in ProClass.

Key Features of Our Certification Tracking Software

Our certification tracking software provides a comprehensive set of tools designed for organizations that deliver skills-based training, continuing education, and credentialing programs:

  • Automated Certificate Issuance: Automatically generate and send certificates upon course or program completion.
  • Customizable Skill Tracking: Track completion of specific skills, competencies, or curriculum modules with flexible criteria.
  • CEU and Credit Management: Log hours, assign credits, and maintain complete CEU records for compliance and reporting.
  • Credential Expiration Alerts: Set expiration dates and automated renewal reminders to ensure certifications stay current.
  • Participant Dashboards: Allow learners download certifications, and track continuing education history.
  • Instructor Sign-offs and Verification: Enable instructors to approve skills, performance milestones, or attendance in real time.
  • Detailed Reporting and Compliance: Generate reports for licensing bodies, internal audits, or grant requirements with ease.

Why Use a Skill Management System?

Managing certifications and skills manually or in spreadsheets increases the risk of errors, missed renewals, and administrative overhead. A modern skill management system centralizes all your data and automates critical workflows, ensuring accuracy and compliance.

Our system is designed specifically for organizations offering structured learning, training, or compliance programs. Whether you’re tracking occupational licenses, instructor credentials, safety certifications, or soft skill achievements, our platform keeps you organized and audit-ready.

Empower Growth with Certification Tracking Software Built for Your Mission

Our certifications and skill management system is fully integrated with class registration, CRM, and reporting tools. This unified approach ensures that every learner’s journey is documented from enrollment to certification—and beyond.

Don’t let outdated systems slow down your training or risk compliance failures. Our certification tracking software helps you deliver measurable results, stay organized, and support your learners more effectively.

Request a demo today and discover how our platform can streamline your certification and skills management needs.

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OUR FEATURES

ONLINE REGISTRATION
Simplify individual or group registrations with easy search features, course eligibility requirements, and multiple payment options. Offer registrants optional items or collect class-specific attendee information with ease.​
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CLASS MANAGEMENT
Provide your instructors with the tools to streamline recurring administrative tasks such as attendance, roster management, emails and texts, class and schedule proposals, and more.
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MEMBER MANAGEMENT
Optimize your membership management with ProClass Software, the leading membership software designed for efficient member administration and engagement. Features – Members Management | ProClass Membership Management Software
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CERTIFICATION AND SKILLS MANAGEMENT
Track students as they master skills or pass exams for certifications. Issue custom designed certificates and awards and manage renewal dates for upcoming continuing education requirements.
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FUNDRAISING AND DONATIONS
Create campaigns, solicit donations, accept online donations and access extensive reporting options to track your fundraising efforts and campaign results.
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CUSTOMER RELATIONSHIP MANAGEMENT
Track and manage your customer and instructor relationships and allow families, corporate clients, government agencies, and schools to easily enroll groups, family members, or staff.
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CUSTOMER AND INSTRUCTOR PORTAL
Mobile responsive tools allow your customers to manage their accounts and provide instructors the ability to easily take attendance, access rosters, propose classes, communicate with students, track skills progression, and issue customized certifications on any device.
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ATTENDANCE AND MAKEUPS
Take attendance onsite with our mobile friendly instructor portal and schedule make-ups for individuals who missed a class or session. Review student attendance histories, credit hours, introductory sessions and more.
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COMMUNICATIONS AND MARKETING
Send E-mails and SMS texts, newsletters, marketing campaigns and more. Use notes, follow ups, and task assignment to keep up on required activities for staff, classes, or customers.
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BILLING AND PAYMENTS
Provide secure payment processing through credit cards, ACH, or E-checks and simplify your billing process with automated recurring billing and payment installment plans. With flexible discount options, payment plans, and membership discounts pricing is as flexible as you need it to be.
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REPORTING AND ANALYTICS
Easily access the information you need to make strategic decisions with detailed reports and customized data queries on financials, classes, registrations, fundraising campaigns and donations, customer demographics, and more.
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BUSINESS INTELLIGENCE
Gain key insights including the demographics of enrollment, donation and sales receipts, customer and member engagement, retention information and more. Analyze activity by department, course, season or semester, campaign, instructor, or other custom fields you create.
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API INTEGRATIONS
Build connections to other software and retrieve class and instructor data to integrate directly to your website. The ProClass API allows extensive secure access to your date so that your development team can create powerful custom integrations.
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FRANCHISE SYSTEMS
Track data across multiple schools within your district or organization using tools and customization capabilities designed for use by multi-unit operators from SMB to large-scale enterprises.
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WHAT OUR CUSTOMERS SAY

It helps us do what we need to – track our members and courses. Really relational, as they used to say. A lot of information. And the ability to send mass emails to subsections of members.
Barbara M.
Barbara M. Lifelong Learning
ProClass is an amazing system. We love that the system will send receipts and handle all of the backside to registrations that we used to have to do manually.
Michael K.
Michael K.Program Technician
Made my job easier! Pro Class has made my job much easier in handling registrations, refunds and reports. It has streamlined a formerly laborious process into a quick and easy system.
Kim K.
Kim K.Executive Director
Lots of functions My favorite thing is how many functions this software has. From handling tuition online, to printing out rosters and availability, there’s a function for every aspect of my career so I don’t need to be using multiple softwares in order to run the business.
Elaine C.
Elaine C.Manager
ProClass gave us a more professional appearance. As with any small business my wife and I find ourselves wearing many hats. ProClass has helped us to streamline our quarterly registration and website update processes which has freed us up to tackle other projects. Most of our 150+ students now use the easy online registration process and processing handwritten forms is also simple using this software. We feel ProClass Software has given our business a more professional appearance with less work involved.
Jeff W.
Jeff W.Owner
ProClass has been a God-send! Our programs had become so successful, we were at the point of needing to hire a part-time person to handle registrations, something ProClass does efficiently. The data we collect and the ease of using its on-line features make ProClass a sound investment for any group with growth in its future. The training was thorough. If this 50 year old who used an electric typewriter to get through grad school can learn and manage it, anyone can.
Joan W.
Joan W.Administrative Dean

Find out if ProClass is the right choice for your organization

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