Flexible Billing and Payment Solutions for Continuing Education and Class-Based Organizations

Managing billing and payment processes for class-based and educational organizations can be complex. Whether you’re running a community learning center, art center, after-school enrichment program, continuing education or adult education facility, efficient financial management is essential to your success. Our billing and payment solutions are specifically designed to simplify and automate financial workflows for educational institutions of all sizes.

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Billing dashboard displaying invoices, payment history, and online payment options.

Streamlined Invoicing and Tuition Management

Automate recurring tuition billing, manage one-time class fees, and generate custom invoices with ease. Our system supports multiple billing scenarios—from monthly billed classes to full-semester enrollments—allowing you to set up fee structures that match your unique operational model. Educators and administrators can reduce manual errors and save time by using automated payments, batch billing tools, and customizable payment schedules.

Flexible Online Payment Options

Today’s students and parents expect fast, secure, and convenient ways to pay. Our platform supports multiple online payment methods including credit cards,  ACH, checks, cash, gift cards, and other payment methods . Offer automatic payment plans, merge invoices, and set due dates with automated reminders and automated payment collection to reduce late payments and increase cash flow.

Real-Time Reporting and Financial Tracking

Gain full visibility into your organization’s financial health. With real-time reporting tools, you can track paid and unpaid invoices, monitor recurring payments, and identify outstanding balances at a glance. Export reports for accounting or use our API to integrate with QuickBooks and other financial software for seamless recordkeeping.

Secure and Compliant

We prioritize the safety of your data and transactions. Our billing system complies with the highest industry-standard security protocols and provides fully  PCI-DSS compliant payment processing. Whether you’re handling student tuition or one-time event fees, you can trust your data is protected.

Fully integrated within the ProClass class and registration management system

Our billing and payment tools integrate seamlessly with your class management software, enabling you to manage registrations, scheduling, communication, and finances in one unified platform. This eliminates the need for disconnected systems and ensures a smoother administrative experience.

Ideal for All Types of Learning Programs

Whether you’re managing a after-school program, arts studio, tutoring center, vocational and continuing education school, lifelong learning, or other non-profit class provider, our ProClass solution adapts to your needs. Our user-friendly interface ensures staff, students, and parents can navigate the billing system intuitively with minimal to no assistance required.

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Simplify Your Billing Today

Ready to improve your billing and payment processes? Schedule a free demo or contact us to see how our system can support your educational organization.
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OUR FEATURES

ONLINE REGISTRATION
Simplify individual or group registrations with easy search features, course eligibility requirements, and multiple payment options. Offer registrants optional items or collect class-specific attendee information with ease.​
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CLASS MANAGEMENT
Provide your instructors with the tools to streamline recurring administrative tasks such as attendance, roster management, emails and texts, class and schedule proposals, and more.
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MEMBER MANAGEMENT
Optimize your membership management with ProClass Software, the leading membership software designed for efficient member administration and engagement. Features – Members Management | ProClass Membership Management Software
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CERTIFICATION AND SKILLS MANAGEMENT
Track students as they master skills or pass exams for certifications. Issue custom designed certificates and awards and manage renewal dates for upcoming continuing education requirements.
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FUNDRAISING AND DONATIONS
Create campaigns, solicit donations, accept online donations and access extensive reporting options to track your fundraising efforts and campaign results.
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CUSTOMER RELATIONSHIP MANAGEMENT
Track and manage your customer and instructor relationships and allow families, corporate clients, government agencies, and schools to easily enroll groups, family members, or staff.
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CUSTOMER AND INSTRUCTOR PORTAL
Mobile responsive tools allow your customers to manage their accounts and provide instructors the ability to easily take attendance, access rosters, propose classes, communicate with students, track skills progression, and issue customized certifications on any device.
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ATTENDANCE AND MAKEUPS
Take attendance onsite with our mobile friendly instructor portal and schedule make-ups for individuals who missed a class or session. Review student attendance histories, credit hours, introductory sessions and more.
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COMMUNICATIONS AND MARKETING
Send E-mails and SMS texts, newsletters, marketing campaigns and more. Use notes, follow ups, and task assignment to keep up on required activities for staff, classes, or customers.
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BILLING AND PAYMENTS
Provide secure payment processing through credit cards, ACH, or E-checks and simplify your billing process with automated recurring billing and payment installment plans. With flexible discount options, payment plans, and membership discounts pricing is as flexible as you need it to be.
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REPORTING AND ANALYTICS
Easily access the information you need to make strategic decisions with detailed reports and customized data queries on financials, classes, registrations, fundraising campaigns and donations, customer demographics, and more.
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BUSINESS INTELLIGENCE
Gain key insights including the demographics of enrollment, donation and sales receipts, customer and member engagement, retention information and more. Analyze activity by department, course, season or semester, campaign, instructor, or other custom fields you create.
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API INTEGRATIONS
Build connections to other software and retrieve class and instructor data to integrate directly to your website. The ProClass API allows extensive secure access to your date so that your development team can create powerful custom integrations.
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FRANCHISE SYSTEMS
Track data across multiple schools within your district or organization using tools and customization capabilities designed for use by multi-unit operators from SMB to large-scale enterprises.
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WHAT OUR CUSTOMERS SAY

It helps us do what we need to – track our members and courses. Really relational, as they used to say. A lot of information. And the ability to send mass emails to subsections of members.
Barbara M.
Barbara M. Lifelong Learning
ProClass is an amazing system. We love that the system will send receipts and handle all of the backside to registrations that we used to have to do manually.
Michael K.
Michael K.Program Technician
Made my job easier! Pro Class has made my job much easier in handling registrations, refunds and reports. It has streamlined a formerly laborious process into a quick and easy system.
Kim K.
Kim K.Executive Director
Lots of functions My favorite thing is how many functions this software has. From handling tuition online, to printing out rosters and availability, there’s a function for every aspect of my career so I don’t need to be using multiple softwares in order to run the business.
Elaine C.
Elaine C.Manager
ProClass gave us a more professional appearance. As with any small business my wife and I find ourselves wearing many hats. ProClass has helped us to streamline our quarterly registration and website update processes which has freed us up to tackle other projects. Most of our 150+ students now use the easy online registration process and processing handwritten forms is also simple using this software. We feel ProClass Software has given our business a more professional appearance with less work involved.
Jeff W.
Jeff W.Owner
ProClass has been a God-send! Our programs had become so successful, we were at the point of needing to hire a part-time person to handle registrations, something ProClass does efficiently. The data we collect and the ease of using its on-line features make ProClass a sound investment for any group with growth in its future. The training was thorough. If this 50 year old who used an electric typewriter to get through grad school can learn and manage it, anyone can.
Joan W.
Joan W.Administrative Dean

Find out if ProClass is the right choice for your organization

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