Features

Every ProClass system includes a full suite of features with no hidden fees or costs.

  • Unlimited Users
  • Unlimited Classes or Events
  • Unlimited Registrations
  • Unlimited User Defined Fields
  • Unlimited E-Mail and SMS
  • Unlimited Support Via Phone, E-Mail, or Chat


 

Accounts Receivable & Billing

Accounts-Receivable

Powerful account level billing and detailed accounts receivables tracking and reporting

Accounting, Billing, and Financial Tracking Features:

  • Account level invoicing
  • Customer invoices and receipts available online in standard PDF format
  • Secure, easy to use, online payment capabilities for customers
  • Batch payment processing capability for recurring or one time fees
  • Allow partial balance payments from customers online
  • Detailed invoice, transaction, and payment reporting options
  • Automated generation of recurring monthly charges for ongoing classes
  • Per class, event, or fee account code general ledger mapping
  • Unlimited fee categories
  • Unlimited payment method types
  • Track internal and customer comments per invoice
  • Individual payment memo tracking
  • Easily view all open charges or open credits at the account level


 

Attendance Tracking

Attendance-Tracking

Easily manage attendance and schedule makeups for missed classes or event sessions

Key Attendance Features:

  • Track present, excused, and unexcused attendance for any class or event
  • Schedule makeup sessions for attendees with excused absences
  • Print daily roster reports complete with daily makeups
  • Schedule prospective students for free introductory sessions in ongoing classes
  • Track conversion of free introductory students
  • Include daily introductory students on roster reports
  • Track starts & restarts in ongoing classes and note statuses on roster reports
  • Complete attendance and optionally lock status to prevent unauthorized changes
  • Easily view historical and future absences o& makeups for any student


 

Batch Payment Processing

Batch-Payment-Processing

ProClass provides automated batch payment processing features to allow for collection of payments due from your clients quickly and efficiently on any schedule you choose.

 Automated Payment Processing Features:

  • Allow customers to save and manage preferred payment method online
  • Customers can choose to authorize recurring charges and manage preferences online
  • Secure encrypted payment method data collection and storage
  • Search accounts and transactions with balances due by a variety of criteria
  • Automatically generate invoices for monthly charges
  • Run batch charges daily, weekly, monthly, or on any schedule you choose
  • Detailed reporting on declined cards and batch processing results


 

Class Management Software

Class-Management

Class management is at the core of ProClass. Powerful, secure, and easy to use registration software for schools, continuing education providers, and nonprofits.

Class Management Features Include:

  • Ultimately Flexible scheduling
  • Minimum and maximum capacity management
  • Location and room assignment
  • Credit & certification tracking (CEU’s)
  • Online registration portal
  • Adult or child registration restrictions
  • Multiple instructor assignment options
  • Class and event duplication for fast and easy class creation
  • Easily print or email confirmation letters
  • Easy transfer, withdrawal, and drop options
  • Class and event wait list management
  • Integrated membership management


 

Class Scheduling

Class-Scheduling

Any class schedule is possible with ProClass software

Class and Event Scheduling Features:

  • Recurring dates and times
  • Scheduled registration open dates and times
  • Specific date scheduling for classes without a standard or recurring schedule
  • Make up date scheduling for missed or canceled classes or events
  • Blackout or cancel dates for holidays, weather cancellations, or other interruptions
  • Assign locations and rooms to each class sessions or individual date


 

Certification Management

Certification-Management

Providing robust certification management, level, and skills tracking features for continuing education, recreational education, and healthcare education

Certification Management Features:

  • Manage multiple issuing authorities
  • Assign multiple certification types to qualified classes or event types
  • Easily assign certificates to one or many students simultaneously
  • Track renewal dates
  • Email certificate holders renewal reminders and updates
  • Link certification to an external document or file
  • Control certification management with lock and unlock features


 

Customer Portal

Customer-and-Student-Portal

Providing more interactive online options and better customer service

Customer Web Portal Features:

  • Secure TSL v1.2 technology gives customers confidence online
  • Customers can update account and contact information online
  • Download PDF formatted invoices, receipts, and confirmation letters
  • View current and historical registrations for their account
  • Make full and partial payments online
  • Purchase and renew memberships online
  • Retrieve lost or forgotten passwords easily
  • Search for classes and events and register online
  • Add or update emergency contacts
  • Add new students to their account
  • Manage credit card preferences
  • Add or update additional addresses for their account


 

Customer Relationship Management

Customer-Relationship-Management

Driving revenue through the building of better relationships

Customer Relationship Management Features:

  • Unlimited user defined fields to track data specific to your organization
  • Notes and communication tracking and history
  • Reminders and tasks that may be assigned to other users
  • Unlimited categories and groups for committees, marketing, fundraising, etc.
  • Customize account and contact forms to view data the way you prefer
  • Store photos for every contact type
  • Multiple email addresses per contact
  • Multiple addresses per contact
  • Referral source tracking with unlimited referral source lists
  • Account level preferred discount assignment
  • Multiple account relationship options


 

Donor & Fundraising Management

Donor-Tracking

Fundraising and donor management features to make the most of your relationships

Key Donor Management Features:

  • Take online donations complete with payment plans
  • Organize contacts into campaign groups for marketing and solicitation
  • Track your donation amounts and fund accounts
  • Manage pledges with due dates, reminders, and invoicing
  • Track communications and marketing efforts to individual contacts or groups
  • Easily send your HTML campaign emails to individuals or groups
  • Solicit donations online during class or event registration process
  • Create your own user defined fields
  • Schedule follow up activities for pledges, memberships, and future solicitations


 

eCommerce Processing

proclass- home-screens-img

Lower fees and faster settlement means increased revenues for your organization

ProClass eCommerce and Online Payment Features:

  • Flat rate credit card processing with no monthly fees or,
  • Use your own merchant services provider
  • PCI Compliance & TSL encryption provide customer confidence online
  • Supports all major credit card types
  • Customers can save credit cards securely for future charges
  • CCV code verification to prevent fraud
  • Address verification capabilities to prevent fraud
  • No additional transaction fees or charges saves you $$$
  • Funds deposit directly to your bank within 2-3 business days


 

Event Management

Easily create, schedule, and register attendees for any event, conference, or class with ProClass

Event Management and Registration Features:

  • Provide secure online registration
  • Detailed invoicing for accounts with multiple attendees
  • Secure online payment processing
  • Unlimited custom user defined fields for accounts and contacts
  • Flexible scheduling options
  • No additional per registrant fees
  • Registration receipts go directly to your bank within 2-3 business days
  • Detailed and customizable online event listings
  • Search engine optimized event listings to gain higher event exposure
  • Easy online registration process with complete customer account portal
  • Unlimited email marketing for every event


 

Marketing

Marketing

Increase registrations, attract more members, increase donations

Marketing Features of ProClass:

  • Collect unlimited custom information about your customers and donors
  • Create the most comprehensive online listings for events and classes
  • Automatic class and event listings in major search engines
  • Unlimited email marketing
  • Classify and group contacts and account for easy reporting
  • Build your own custom queries, save and share for future use
  • Export search results and reports to multiple formats  for in depth analysis


 

Member Management

Member-Management

Build membership, increase renewals, and provide discounts to members automatically

Membership Management Software Features:

  • Online member signup and renewal
  • Automated member discounts for events and classes
  • Unlimited membership levels
  • Restrict specific membership levels to certain types of accounts or contact types
  • Flexible renewal options
  • Bulk email marketing and SMS features to promote and market
  • Easy data access options for member reporting
  • Automated suggestive selling of memberships during registration


 

Online Class Registration

Online-Registration

With registration software from ProClass your customers can easily register for classes and events, make deposits, pay balances, update information, and more…

Online Registration Features:

  • Fully mobile responsive on all platforms and ADA compliant
  • Customized online registration, customer, and instructor portals
  • Uses your own merchant account to save you $$$
  • Sell optional items and accept donations during registration
  • Multiple discount and coupon code options
  • Customer selected payment plan options
  • Automated payment and registration confirmations emails
  • Detailed online marketing photos, instructor bios, supply lists, & videos
  • Full event and class schedule display options with iCal downloads
  • Social media and translation services already integrated
  • Optional wait-listing and wish-lists for registrants


 

Reporting

Reporting

Analyze trends, report on current and historical activity, and develop strategies with a better understanding of your organization’s data

Reporting and Data Mining Features of ProClass Software:

  • Create custom queries, save them, and share them with other users
  • Export any custom data request direct to MS Excel
  • Powerful search options with multiple selection criteria  on every field in the database
  • Library reports for daily rosters, student lists, account statements, and more
  • Reports are fully exportable to xml, csv, pdf, Excel, Word, Tiff or web formats
  • Create queries and easily email all individuals in that data set
  • Unlimited user defined fields for contacts and accounts
  • All user defined fields are fully searchable and exportable
  • Report level security to control access to specific reports